Blue and Gold Banquet Round Table Information (shared by Liz Milward)
Frequently asked questions
Question: What is the Blue and Gold Banquet and why do we celebrate it?
Answer: The purpose of the blue and gold banquet is to celebrate the date of the founding of Scouting, February 8, 1910. This is also a great time to give thanks to the pack leaders and other adult who have helped the pack, and inspired the leaders, Scouts, and parents. IT’S A PARTY!!!!!
This is also a time to award Badge of Rank to the Scouts in the pack and also hold an Arrow of Light Ceremony and Bridging your older Scouts into Boy Scouting.
It is also a time to consider having your annual Friends of Scouting appeal since you will have a large crowd. It is also a good time to pass out health forms for Day Camp.
Question: What are some important aspects of the dinner?
Answer: Make it Fun!! Where are you going to hold it? Length of the event, are you holding it on a weeknight or weekend? Is it a potluck or will it be Catered? Are there any special guests to invite?
Question: How will the banquet be financed?
Question: Who needs to help to make it successful?
Blue and Gold Planning Timeline
Two to Three months before the blue and gold banquet you should:
Review evaluation of last year’s banquet if you have any.
Start gathering your committee members for this year’s banquet. (this is not a one person event)
Set a date and time.
Choose a location.
What is your Budget?
What is your Theme?
Decide on the menu
Start planning your program. (Make den assignments. Skits. Run-ons, flag etc)
Four to six weeks before the banquet
Send out fliers. Include the date, time cost, location, and contact information. ( Always include a date when RSVPs need to be turned in)
Plan decorations. Be sure to involve all of the dens in the pack. Remember : A Scout is Thrifty
Invite special Guests (Scoutmaster, Unit Commissioners, Bishop’s, BSA District leaders,etc.)
Establish the Program with the Cubmaster
Plan for set up and cleanup at the event
One to two weeks before the banquet
Reconfirm location, food, and any speakers, special guests, etc., that have been previously been booked.
Reconfirm that the Scoutmaster(s) or assistant(s) and some of the Boy Scouts from the troop(s) will be there to participate in the Arrow of Light crossover ceremony. Remind them to join the pack for dinner.
Send reminders out via Scoutbook, social media, and email
Reconfirm plans for setup of the banquet site and cleanup afterwards. (Make sure you have lots of help)
On the Day of the banquet
Arrive in plenty of time and with plenty of people to complete setup.
One week AFTER the banquet
Evaluate the event and make notes of challenges and successes for the next years planning committee.
Resources for Blue and Gold Banquet:
Pinterest: Just type in "Cub Scout Blue and gold banquet planning ideas"
Other Cub leaders